Entry guidelines

Our awards are very simple to enter and are open to all members of staff, students, alumni (for specific categories - please see category imformation) and external partners (for the public and community engagement category). The information below will help you to prepare your entry.

What is the deadline?

The deadline for entry is strictly midnight on 24 January 2021.

How do I submit an entry?

All entries must be submitted via the online entry form.

What should be included on the entry form?

The entry form must be completed in one sitting then submitted. We therefore suggest that you prepare your entry before completing the online form. When completing the online form you will be prompted to provide the following:

  • Contact details
  • Whether the entry is a self-nomination or you are nominating someone else
  • A 100 word overview of the project or initiative
  • A description (no more than 250 words) - This should include the purpose and aims of the initiative and an outline of the activities that took place. Please carefully read and address the specific criteria for the category you are entering.
  • 150 words describing the impacy of the project or initiaitve - This should include evidence of the outcomes and impact of the initiative (making reference to timescale and current status; any external recognition received and quantitative and qualitative data if appropriate). Please carefully read and address the specific criteria for the category you are entering.
  • For marketing purposed also we ask for the names and contact details of two people who we can contact for further information about this project/initiative if required. These should not be people who have been directly involved in the project/initiative, but someone who can speak knowledgeably about it.
  • You are also asked to provide up to three optional links to either photographs or films about your initiative. These will not be used as part of the judging process, but may be used for marketing purposes if you are shortlisted.

Is there a cost to enter?

No, submissions for entry are free.

How much do I need to write to enter?

The submission text allows for up to 500 words in total. These should specifically address the key criteria set out for the relevant category. If more than 250 in the description section and 150 words in the impact section words are submitted the judges will disregard any additional words.

You will need to complete the form in one sitting and click 'Submit' to save and submit the nomination. We suggest you prepare your 500 word submission before you complete the form, addressing the specific criteria for your category.

What timescales do the awards cover?

To be eligible, your initiative or project must have delivered impact since 1 September 2019.

Who can enter?

All of our awards are open to current members of staff and students of the University. In addition

  • Recent graduates/alumni can also apply for the outstanding social innovation and environmental impact through enterprise award; the outstanding contribution to environmental sustainability awards and the outstanding contribution to widening participation award.
  • Staff and students can nominate external partners (excluding alumni and members of the Board of Governors or General Assembly of the University) in the outstanding public and community engagement category (for external partners) category.
Please note that where the focus for staff, students and alumni has been in a voluntary capacity, you would normally be expected to enter the ‘Volunteer of the Year Awards'.
If your entry relates to an initiative carried out in collaboration with another institution or organisation, the submission should come from the member of staff or a student from The University of Manchester. If you are successful we will give credit to partner institutions and organisations at the awards ceremony where appropriate.

Individuals or teams can nominate themselves or be nominated by others (e.g. by a colleague, manager, tutor, external partner).

If you are nominating somebody else please inform the person of the nomination as all entrants will receive correspondence from the Office of Social Responsibility informing them of the outcome of their entry.

Nominations are welcome from partners or colleagues outside of the University, however they must be for a current member of staff or current student (barring those exceptions above.)

Can previous winners apply?

Previous winners can enter in the same category again if there has been a substantial change or development in the project, or if you are entering for a different project or initiative.

Previous entrants (highly commended or commended) are very welcome to submit an entry, particularly where there is evidence of additional reach and impact.

Do I need to submit supporting materials?

We do not require any supporting material as part of the entry. Any supporting materials submitted with the entry will not be considered as part of the judging process. The judging will be solely based on the 500 words included in the main section of the entry form.

How do I ensure I write a good entry?

When preparing your submission please review and specifically address the award criteria. Ensure that your submission contains sufficient evidence of how you meet the criteria. This can include relevant facts and figures where appropriate.

When will I find out if I have been successful?

A shortlist will be published in March 2021. The winners and highly commended will be announced at an Awards ceremony on 12 May 2021.

What if my contact details change?

The contact details you provide in your entry form will be used throughout the awards process. If these details change after the form has been submitted, please send your new contact information by email to socialresponsibility@manchester.ac.uk or telephone 0161 306 3044.

Can I enter more than one category?

You can enter more than one category, but you must complete a separate submission and entry form for each category. Each entry should address the specific judging criteria for the category that is being entered.

You may also submit more than one entry per category when initiatives are distinctive and unrelated. Otherwise it is advisable to combine the best elements of each into a stronger single entry.

Will you use information in my application for publicity purposes?

By submitting an application form you are agreeing for any information about your initiative to be used by the University in publicity materials.

Supplying additional information

If you are aware of you/or the nominee being part of any investigation please discuss this with the Director of Social Responsibility before submitting your entry.

Where can I get further information?

Please email socialresponsibility@manchester.ac.uk or call 0161 306 3059 if you have any general questions or queries about the awards.